AGM MINUTE-TAKING FOR ONTARIO CONDOMINIUM CORPORATIONS
AGM Minutes You Don't Have to Second-Guess
Director elections, audited financial statements, the appointment of the auditor, and every owner question from the floor — recorded by condominium minute-taking specialists and delivered within 6–10 business days.
Condominium minute-taking is all we do
Preferred vendor with select Ontario management organizations
Virtual by default — in-person on request
Minutes delivered in 6–10 business days
Your AGM Creates a Record That Lasts
Annual general meetings carry weight. Owners elect the people who will run their building, review the year's finances, and put their questions on the record. Months later, those minutes may be read by a new board, a property manager, a lawyer, or a prospective buyer.
Taking notes is one thing. Preparing an accurate, impartial record of an AGM is another. Our experience with condominium meetings helps us recognize what matters, what belongs in the minutes, and how to document even the more spirited discussions objectively.
What we capture at your AGM
Attendance, confirmation of quorum, and the call to order
Director nominations, elections, and results
Audited financial statements and the appointment of the auditor
Every motion — mover, seconder, and outcome
Owner questions, identified by unit number, and the responses provided
Formatted for easy reference by future boards and management
We also record turnover meetings, special owners' meetings, and owner town halls.
Specialists, Not Generalists
We work exclusively with Ontario condominium corporations and the property managers who support them. Every set of minutes reflects a real understanding of condo governance and the Condominium Act.
Experienced AGM Minute-Takers
Our team regularly attends Ontario condominium AGMs and is familiar with the procedures, terminology, and documentation involved.
Human Quality Review
Every set of minutes is professionally reviewed and finalized before delivery.
Dependable Coordination
From scheduling through delivery, our team works with property managers to keep the process organized.
What Property Managers Say
“The minutes are clear, well-organized, and require little to no revisions, which saves us a significant amount of time and makes my role much easier.”
E. Canaj, Property Manager
“Their team is professional, reliable, and consistently produces clear, accurate, and well-organized meeting minutes. Their attention to detail allows us to focus fully on our meetings.”
Patricia D., Condominium Manager
Preferred vendor status with select condominium management organizations across Ontario. References available on request.
Clear, Upfront Pricing
One rate for annual general meetings, special owners' meetings, turnover meetings, and owner town halls. All fees are inclusive of HST.
AGM MINUTE-TAKING
$410
including HST
Additional time: $50 per 30 minutes or part thereof.
2-hour minimum
INCLUDED AT NO EXTRA COST
A dedicated minute-taker for your meeting
Use of our secure Zoom account — we can send the invitation on management's behalf
Minutes reviewed and finalized by an experienced minute-taking professional
One round of revisions
OPTIONAL AND TIMING FEES
In-person attendance (special request)………+$50
Booked within 48 hours of meeting……………..$25
Booked within 24 hours of meeting……………..$50
Urgent: minutes returned within 72 hours…..$50
Same-day request for a minute-taker…………..$50
Cancellation fees and payment terms are listed on our full rate sheet.
From AGM to Minutes in Three Steps
Your finished minutes arrive within 6–10 business days of the meeting, ready for review by management and the board.
1
We Attend
On request, we provide the Zoom link and send the invitation to owners on management's behalf. A dedicated minute-taker joins your AGM virtually — or in person on request.
2
We Draft and Review
Minutes are drafted using secure tools. Every set of minutes is reviewed, edited, and finalized by an experienced professional before delivery.
3
We Deliver
Minutes are sent to management within 6–10 business days, with one round of revisions included. Need them sooner? Ask about our 72-hour urgency option.
Any recording used solely to prepare the minutes is deleted once the minutes are finalized and is not provided as a deliverable. See our Terms & Conditions.
Serving Condominium Corporations Across Ontario
We regularly support boards and property managers throughout the Greater Toronto Area — including Toronto, York, Peel, Durham and Halton Regions — as well as Simcoe County.
Because many AGMs are held virtually, we can record your meeting wherever your corporation is in Ontario.
Toronto
Peel Region
Halton Region
York Region
Durham Region
Simcoe County
Virtually, anywhere in Ontario
AGM Questions
As soon as your AGM date is set. Late bookings within 48 hours of the meeting carry a small fee, so early confirmation keeps costs predictable.
How far ahead should we book?
Yes. We attend virtually by default, and in-person minute-taking is available on special request for an additional $50.
Can you attend our AGM in person?
Yes. Our minute-takers regularly attend condominium AGMs and are familiar with documenting nominations, election outcomes, motions, and owners' questions and responses.
What if our AGM runs long?
Do you have experience with condominium elections and owners' questions?
The $410 fee covers a 2-hour minimum. Additional time is $50 per 30 minutes or part thereof, all inclusive of HST — no surprises on the invoice.
Have an AGM Coming Up?
Tell us your corporation, meeting type, and date, and we'll follow up within two business days.